Job: Temporary H1N1 Immunizations Administrative Assistant

Job Title: Temporary H1N1 Immunizations Administrative Assistant
Salary: $18.00 Hourly
Job Type: County Temporary Employee (#0020)
Location: Tarrant County, Texas

Provide administrative support to the Public Health H1N1 vaccination campaign. Accountable for coordination of H1N1 immunization contract projects including setting up H1N1 immunization sites (getting wired properly for phones and other communications, acquiring furniture, arranging moves, getting walls painted and floors cleaned , and acquiring supplies and equipment).

TEMPORARY / GRANT FUNDED

Provides administrative support to the H1N1 vaccination contract staff and campaign, and others as assigned. Coordinates, manages and oversees H1N1 vaccination projects. Assists in preparing, editing and administrating H1N1 immunization program objectives. Coordinates and manages H1N1 immunization related appointments, meetings, training and site activities. Tracking of H1N1 immunizations grant expenditures. Assists with the preparation and administration of local H1N1 immunization contacts.& Researches, locates and makes proper arrangements in renting H1N1 immunization sites and coordinates schedule for relocation of equipment and supplies. Orders H1N1 immunization related supplies including locating vendors, getting bids and preparing paperwork to set up new vendors as necessary.& Tracks H1N1 immunization office supplies inventory. Researches and purchase supplies and equipment and coordinates deliveries and pick-ups. Composes appropriate H1N1 immunization related correspondence including routine letters, memos, notes and minutes. Make reservations for accommodations for H1N1 immunization/vaccinations meetings and trainings. Provides H1N1 immunization phone support, takes messages, make copies and compiles training materials and manuals. Processes H1N1 immunization related invoices. Assembles and prepares H1N1 immunization data and reports as needed. Assist H1N1 immunization staff to plan and obtain resources and supplies for trainings and meetings. Prepares H1N1 immunization contracts and grants for Commissioner's Court. Organizes and maintains H1N1 immunization files, personnel requests and mileage records. Minimum Requirements: TO BE CONSIDERED FOR THIS POSITION YOU MUST TAKE AND PASS A 40 WPM TYPING TEST BEFORE THE POSITION CLOSES.

IT IS STRONGLY RECOMMENDED THAT YOU TAKE THE TYPING TEST ON THE DAY YOU COMPLETE YOUR APPLICATION.
Click the link below for additional information regarding typing test.
Typing Test Procedures High School diploma or equivalent. Minimum of five (5) years of experience dealing with the health, public or business community. Some college or business school preferred. Bilingual preferred. Must possess a valid Texas Driver's License. Must have word processing and spreadsheet skills and be familiar with Microsoft Office applications. Ability to manage in a fast-paced office environment and establish priorities while providing support for the Public Health H1N1 immunization preparedness group. Must have ability to draft reports, letters and memorandums. Excellent interpersonal skills to interface with various organizations and departments both internally and externally. Must have ability to deal with vendors in respect to obtaining quotes and other vital information. Must recognize the value of team dynamics, exhibit professional demeanor and possess highly developed problem solving and time management skills. Strong customer service skills and the ability to work with distractions are important as well as multi-tasking. Must be able to pass typing test of 40 WPM. This posting may be closed at any time once a sufficient number of applications have been received.

If hired, must provide proof of educational attainment at new hire processing.