DFW Area Application Consortium

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CHS Principal Secretary

at DFW Area Application Consortium

Posted: 9/29/2019
Job Reference #: 8323_37922

Job Description

Openings as of 10/20/2019
Adm. Support/Clerical: Campus

  • CHS Principal Secretary JobID: 8323
  • Position Type:
    Secretarial/Clerical/Secretary

  • Category/Recruitment Type:
    Other

  • Date Posted:
    6/19/2019

  • Location:
    Castleberry High School

  • District:
      Castleberry ISD -
  •   

    Primary Purpose:

    Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

    Qualifications:

    Education/Certification:
    High school diploma or GED

    Special Knowledge/Skills:
    Proficient word processing and file maintenance skills
    Effective organizational, communication, and interpersonal skills
    Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
    Knowledge of basic accounting principles

    Experience:
    One to three years secretarial experience, preferably in public education environment

    Major Responsibilities and Duties:

    Records, Reports, and Correspondence

    1. Prepare written correspondence, forms, schedules, payroll, or reports using personal computer.
    2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
    3. Maintain a daily teacher attendance log and records for substitute teachers.
    4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
    5. Maintain school calendar of events.

    Reception and Phones

    1. Schedule meetings and appointments and maintain calendar for principal.
    2. Assist students, teachers, and parents as needed.
    3. Receive incoming calls, take reliable messages, and route to appropriate staff.

    Files

    1. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
    2. Update handbooks, policy manuals, and other documents as assigned.

    Accounting and Inventory

    1. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
    2. Prepare and process purchase orders.
    3. Receive, store, and issue supplies and equipment.
    4. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
    5. Assist with coordination of faculty meetings and campus activities.
    6. Assist with campus budget preparation.
    7. Maintain inventory of fixed assets, equipment, and supplies.

    Other

    1. Sort, distribute, or deliver mail and other documents.
    2. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
    3. Maintain confidentiality.

    Supervisory Responsibilities:
    Monitor the work of campus secretaries, clerical aides and student aides.

    Equipment Used:

    Personal computer, printer, copier, fax machine, and calculator.

    Working Conditions:

    Mental Demands/Physical Demands/Environmental Factors:
    Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

    Application Procedures:
    A complete application should be sent to:

    David Rodriguez, Director of Human Resources
    Castleberry I.S.D.
    5228 Ohio Garden
    Fort Worth, Texas 76114
    Or
    You may submit an On-line Application at

    All personnel of the Castleberry Independent School District shall be employed without regard to national origin, race, religion, sex, creed, age or handicapping condition.