City of Frisco
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Deputy Court Clerk
at City of Frisco
Under general supervision of the Municipal Court Administrator, creates, organizes and maintains all necessary databases and paperwork for the complaints handled by the City of Frisco Municipal Courts. Collects fines, fees and court costs, schedules court dates, appeals, notifications, and monitors and controls court dockets.
The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.
- Essential Job Functions & Other Important Duties
Essential Job Functions:
- Provides customer service at Court Clerk's window and through telephone inquiries to provide fine amounts and schedule court dates and driving safety classes.
- Collects court costs, fines, fees, bond monies, counts and reconciles all monies for cashier windows, posts money received on citations, and prepares daily bank deposits.
- Performs court collections duties including but not limited to: processing extensions as prescribed by the Presiding Judge in accordance with OCA guidelines, provide past due notification to defendants by mail and phone, collect financial assessment form, and set defendants on appropriate court dockets as required.
- Maintains databases on citations received from Police Department, prepares case files, interprets judicial instruction and places case information into case file.
- Monitors and maintains control of court dockets to prevent overload, issues jury summons, monitors jurors, notifies defendants and attorneys of case statues and issues subpoenas and witness notifications.
- Processes mail requests for driving safety classes, payment of fines received, attorney requests, court date requests, appeals and bond processing, and returns related correspondence.
- Researches special projects and implements into court's daily routine for items such as City Ordinances that affect various department citations and resulting court processes.
- Checks in and lifts warrants on bonds as monies are received, and processes time served that has been granted by the Judge and schedules docket as needed.
- Issues Failure to Appear and Violate Promise to Appear citations.
- Prepares arrest warrants, prints complaints, and signs and prepares files for Judge's signature.
- Notifies defendants by mail of activated warrants and writs of arrest.
- Prepares check requests for Finance Department and mails copies of paperwork to interested parties.
Other Important Duties:
- Assists with retrieving case records, reports, and signing of complaints.
- Travels to attend meetings, conferences and training.
- Performs other related duties as assigned.
- Regular and consistent attendance for the assigned work hours is essential.
- Job Requirements
Required Knowledge and Skills:
- Knowledge of customer service, cashiering, and general office practices and procedures.
- Knowledge of case records and file creation and maintenance techniques.
- Knowledge of computers and related equipment, hardware and software for data entry, case information retrieval and research.
- Knowledge of posting, reconciling and handling bank deposits.
- Knowledge of City policies and procedures.
- Skill in effective oral and written communications.
- Skill in organizing, prioritizing and performing multiple clerical tasks.
- Skill in following Municipal court practices and procedures.
- Skill in accurately maintaining, updating and processing case records and files.
- Skill in resolving customer complaints and concerns.
- Ability to work well with others.
Preferred Education, Experience, and Certifications:
- High School Diploma or G.E.D, and two (2) year general office, clerical or customer service experience with; or equivalent combination of education and experience.
- Previous cash handling, posting and reconciliation experience preferred.
- Must obtain Level I Municipal Court Clerk Certification within thirty-six (36) months of date of hire.
- Must maintain ongoing requirements for Level I Municipal Court Clerk Certification.
- Must be able to qualify for and obtain Notary Public Commission within one year of date of employment.
- The ability to communicate in Spanish and English preferred.
- Must pass a pre-employment drug screening, background and motor vehicle record check.
- Must possess valid State of Texas Drivers License.
- Environmental Factors & Conditions/Physical Requirements
Environmental Factors and Conditions/Physical Requirements:
- Work is performed in a Municipal Court environment.
Equipment and Tools Utilized:
- Equipment utilized includes personal computer, copier, calculator, fax machine, telephone, court information systems and department vehicle.