K12 Inc.

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(TX) Registrar - Temporary

at K12 Inc.

Posted: 7/26/2019
Job Status: Contract/Temporary
Job Reference #: *FEE27A185AE19C26
Keywords: clerical, office

Job Description

Requisition Number
19-3222

Title
(TX) Registrar - Temporary

City
Lewisville

State
TX

Description

Registrar

K12 is a technology-based education company that offers proprietary curriculum and instructional support services to students in kindergarten through 12th grade. As the leader in K-12 online education for more than a decade, the company uses virtual public and private schooling methods to provide families with alternatives to traditional "brick and mortar" classrooms, giving children access to a high-quality education no matter where they are in the world.

We pride ourselves on maintaining the highest level of integrity. We have the same high expectations for our employees as we do for the students who are in our programs. These are just a few of the values that make K12 a great place to work.

The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders.

AS A Registrar, YOU WILL ENJOY...

    ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES: The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities and/or duties required; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

  • Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames;
  • Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;
  • Processes parent contact and data information changes;
  • Maintains K12 and state student-level databases, including data entry;
  • Creates customized reports for various departments as requested
  • Creates and maintains student cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;
  • Maintains and scans received files
  • Serves as primary point of contact for families, teachers, staff, and other schools in regards to accessing student information and records;
  • Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).
  • Assists in routine administrative duties including: preparing and maintaining transcripts and records release forms; preparing progress reports and transcripts; preparing state testing materials(as needed); and preparing school-wide mailings;
  • Assists with national K12 efforts in training, process enhancement, etc.; facilitates communications between local schools, K12 and school districts as needed;
  • Support school outings and professional learning events as requested

    Supervisory Responsibilities: This position may need to supervise temporary staff or records support staff in order to complete tasks and projects on a timely basis.

IS K12 RIGHT FOR YOU?

  • Do you communicate well?
  • Can you build customer confidence?
  • Are you able to tackle problems and take independent action?
  • Is your manner honest and straightforward?
  • Are you able to prioritize and meet deadlines?
  • Do you value others' opinions?



ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES: The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities and/or duties required; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames;Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;Processes parent contact and data information changes; Maintains K12 and state student-level databases, including data entry; Creates customized reports for various departments as requested Creates and maintains student cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;Maintains and scans received files Serves as primary point of contact for families, teachers, staff, and other schools in regards to accessing student information and records;Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).Assists in routine administrative duties including: preparing and maintaining transcripts and records release forms; preparing progress reports and transcripts; preparing state testing materials(as needed); and preparing school-wide mailings;Assists with national K12 efforts in training, process enhancement, etc.; facilitates communications between local schools, K12 and school districts as needed;Support school outings and professional learning events as requestedSupervisory Responsibilities: This position may need to supervise temporary staff or records support staff in order to complete tasks and projects on a timely basis.

    ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES: The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities and/or duties required; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

  • Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames;
  • Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;
  • Processes parent contact and data information changes;
  • Maintains K12 and state student-level databases, including data entry;
  • Creates customized reports for various departments as requested
  • Creates and maintains student cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;
  • Maintains and scans received files
  • Serves as primary point of contact for families, teachers, staff, and other schools in regards to accessing student information and records;
  • Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).
  • Assists in routine administrative duties including: preparing and maintaining transcripts and records release forms; preparing progress reports and transcripts; preparing state testing materials(as needed); and preparing school-wide mailings;
  • Assists with national K12 efforts in training, process enhancement, etc.; facilitates communications between local schools, K12 and school districts as needed;
  • Support school outings and professional learning events as requested

    Supervisory Responsibilities: This position may need to supervise temporary staff or records support staff in order to complete tasks and projects on a timely basis.



Requirements

Minimum Qualifications

  • High school diploma or equivalent AND
  • One (1) year of related work experience OR
  • An equivalent combination of education and experience

OTHER REQUIRED EXPERIENCE, KNOWLEDGE, SKILLS & ABILITIES:

  • Excellent organizational and time management skills
  • Maintain confidentiality
  • Strong written and verbal communication skills
  • Professional experience using Microsoft Excel, Word, and Outlook
  • Experience using search engines (internet) for research
  • Experience using a student information system and/or other type of database
  • Detail oriented, able to identify errors in student data and information
  • Able to multi-task, get tasks done quickly and accurately
  • Customer service oriented
  • Communicate professionally and tactfully through all communications
  • Flexible, team-player; adapts to changing office environment
  • Basic proficiency in Microsoft Outlook, Excel and Word; familiarity with ability to enter and retrieve information from databases
  • Has a willingness to obtain special licenses or certificates such as Notary, first aid, and CPR
  • Ability to travel 10% of time for meetings, professional development, etc.
  • Ability to lift up to 25lbs
  • Ability to pass required background check.

Desired Qualifications

  • Bachelor’s degree
  • Experience working in a public school environment

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • This is an office based position. The noise level in the office is usually moderate (computers, printers, light foot traffic).

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

WHO ARE WE?

K12 is a Federal Contractor, an Equal Opportunity/Affirmative Action Employer and a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.



Minimum QualificationsHigh school diploma or equivalent AND One (1) year of related work experience OR An equivalent combination of education and experience OTHER REQUIRED EXPERIENCE, KNOWLEDGE, SKILLS & ABILITIES:Excellent organizational and time management skills Maintain confidentiality Strong written and verbal communication skills Professional experience using Microsoft Excel, Word, and Outlook Experience using search engines (internet) for research Experience using a student information system and/or other type of database Detail oriented, able to identify errors in student data and information Able to multi-task, get tasks done quickly and accurately Customer service oriented Communicate professionally and tactfully through all communications Flexible, team-player; adapts to changing office environment Basic proficiency in Microsoft Outlook, Excel and Word; familiarity with ability to enter and retrieve information from databasesHas a willingness to obtain special licenses or certificates such as Notary, first aid, and CPRAbility to travel 10% of time for meetings, professional development, etc. Ability to lift up to 25lbs Ability to pass required background check. Desired QualificationsBachelor’s degree Experience working in a public school environment WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.This is an office based position. The noise level in the office is usually moderate (computers, printers, light foot traffic).The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Minimum Qualifications

  • High school diploma or equivalent AND
  • One (1) year of related work experience OR
  • An equivalent combination of education and experience

OTHER REQUIRED EXPERIENCE, KNOWLEDGE, SKILLS & ABILITIES:

  • Excellent organizational and time management skills
  • Maintain confidentiality
  • Strong written and verbal communication skills
  • Professional experience using Microsoft Excel, Word, and Outlook
  • Experience using search engines (internet) for research
  • Experience using a student information system and/or other type of database
  • Detail oriented, able to identify errors in student data and information
  • Able to multi-task, get tasks done quickly and accurately
  • Customer service oriented
  • Communicate professionally and tactfully through all communications
  • Flexible, team-player; adapts to changing office environment
  • Basic proficiency in Microsoft Outlook, Excel and Word; familiarity with ability to enter and retrieve information from databases
  • Has a willingness to obtain special licenses or certificates such as Notary, first aid, and CPR
  • Ability to travel 10% of time for meetings, professional development, etc.
  • Ability to lift up to 25lbs
  • Ability to pass required background check.

Desired Qualifications

  • Bachelor’s degree
  • Experience working in a public school environment

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • This is an office based position. The noise level in the office is usually moderate (computers, printers, light foot traffic).

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.



WHO ARE WE?About us K12 Produces ResultsKudos and HonorsthinkTANK12